AUSTIN AREA CAR CLUB, Inc.
Charter # 119932-01
Austin Area Car Club
General Operating Procedures
The general purpose of these procedures is to provide the Board of Directors a guide to the day-to-day operations of the club and to provide continuity between the past and present leadership.
Club Meal Co-Pay
- The AACC will pay ½ of meal costs at regular meeting tours for members only.
In lieu of door prizes, a drawing will be held of all members present at the meeting and two members will be given a voucher that is for a free meal at the regular meeting from January 1st thru November 30th.
The AACC will pay $50.00 to the host to help defray food costs for a monthly meeting where 25 or fewer members are in attendance. An additional $1.50 will be paid to the host for each person over the number of 25. Each member is requested to bring a food item to share with other members.
Club Dues and Renewals
Renewals are $10.00 per year. New membership dues are $20.00. No renewals will be accepted after April 1st of the new business year. All applications received after March 31st, new or renewal, will be considered “new memberships” and subject to the $20.00 new membership fee.
The annual Christmas Party shall be free for all Pate workers and those working a minimum of 6 hours an any other income producing activity for the Club and ½ price for all other Club members. Guests shall pay full price.
Club jackets can only be earned by working 2 shifts at the Pate Swap Meet or a minimum of 6 hours at any other income producing activity for the Club. There shall be NO exceptions. There shall be only one jacket per member unless lost, stolen or worn out. A member may earn a jacket for his or her spouse. New members and members who have not previously earned a jacket will be given first choice for Pate work. A jacket will be given whether there is work available or not as long as the member was scheduled for a minimum of two shifts. However, if work is offered and the member refuses, no jacket will be awarded.
The President has the option to appoint members to committees to assist in Club operations. Some of these appointments may be:
Pate Director and Alternate
The Pate Director or alternate shall NOT vote to remove any members from Pate without prior approval of the AACC Board of Directors and without approval from the AACC membership.
The Pate Director and Alternate shall be reimbursed actual costs up to $50.00 each for regular PATE meetings and actual costs up to $100.00 each for the combined meeting which coincides with the Pate Swap Meet.
Guidelines for expenditures for Sunshine from the Club shall be:
- Illness: When a member is at home or one day surgery – Get Well Card
- Hospitalization (not including one day surgery): When a member is hospitalized for at least one night – Plant or fresh flower bouquet, $35.00 limit.
- Death/Funeral: Flowers to the funeral home or a monetary memorial - $75.00 limit
- Special Circumstances: With Club President’s approval and $ limit decision.
These guidelines shall apply to all members and their immediate families which shall include husband, wife, children and parents.
All club members shall be responsible for informing the Sunshine chairperson of any illness, hospitalization, or death so cards, flowers or a memorial can be sent in a timely fashion.
Effective Date: March 2011